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• Curtin Staff Information

Staff ID Cards

The Curtin University Staff Card serves three basic purposes:

• It identifies the bearer as a Curtin employee
• It allows usage of the Library Facilities, including book borrowing
• It can be used for 'swipe-access' to buildings utilising the Cardax Security System

All Curtin employees, both General and Academic staff are eligible for a staff card. The latest version of the staff card was issued the end of 1998. All cards issued previous to November 1998 will need to be replaced. These cards will be replaced without charge. Staff are encouraged to wear their card at all times when on campus.

A staff card can be obtained once a record has been entered into the Human Resources Information System (Alesco), which is indicated when the staff member has been issued with a staff number. Information in the ID Card System (Cardax) is updated from Alesco overnight, so the staff member should wait 24 hours before going to the Student Contact Centre in Building 101 to get their card.

There are three types of cards available to Curtin staff:

• the standard Staff card, available to all Standard Curtin staff, both Academic and General;
• the Visitor card, available to visitors who are at Curtin for a period of one to six months; and
• the Associate card, available to visitors who work on campus, but are not directly employed by Curtin. The application form for associates can be found at: Request to Register a "University Associate" on Alesco. This form should be completed, and handed in to the Student Contact Centre in Building 101.

The card has the holder’s name, image and library bar code on the front and a magnetic strip on the back. The magnetic strip is encoded for building access using the Cardax Security system.

The Cardax system is a security database system used in conjunction with staff and student ID cards and swipe card readers located on various building and room entrances around campus. To arrange access to any University building that is covered by the Cardax system, you will require a Cardax encoded Staff or Student ID. Cards created on or after January 1999 are encoded for the Cardax system already. If you have an ID card created previous to this but after January 1997, your card can be encoded by presenting it to Customer Services in Central Administration. The card holder should be aware that not all buildings on campus utilise the Cardax swipe system. In the event of a returning staff member having an older card that cannot be encoded, or their details have been deleted then a new staff card will be issued.

The Staff Card does not automatically grant 24-hour, 7-days a week access to Cardax enabled buildings. To gain access to any buildings utilising the Cardax system, arrangements must be made with the Cardax Administrator for each building to organise which doors should be activated by your card and at what times. The card-holder has to fill in the Cardax Application Form, and a senior person in the School/Division must countersign the application. It should be noted that each building has its own access rules, and that access may be dependent upon the specific rules for that building, and the access times requested.

If your staff card is lost or stolen, please email 'lost cards' so that the Cardax access privileges can be revoked. Central Administration will provide a replacement cost for a small fee of around $15. It should be noted that this figure is subject to change based upon yearly university charges and levies, and that this fee covers the administrative cost involved in producing a replacement card only, and it does not entitle staff to ownership of the card. This fee can be paid at the cashiers desk in Central Administration, whereupon the staff member will be furnished with a receipt which can be shown to the Customer Service Officer to obtain the replacement card. If the card is not functioning properly - ie, it doesnt allow Cardax access, and it cannot be fixed a replacement card will be issued free of charge. In either case, the replacement card issued will not work for the next 24 to 48 hours after it has been issued.

Links:

Student ID Cards
Cardax Access Control and Security Systems